Best Administrative Assistant Resume Examples 2023
Read our step-by-step guide, use the tips, and see the examples of a perfect resume for an administrative assistant.
Oh no, not again… “Thank you for your application. We've decided to go with another candidate.” What are you doing wrong?
Well, since the hiring managers don't know you personally, it's probably your office manager resume that's underselling you. But here's the good news: it's not that hard to fix! We know a trick or two, and you can learn them as well—and fast.
This guide will show you:
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Sample resume made with our builder—See more resume examples here.
Want to focus on describing your office manager experience? See Office Manager Job Description for a Resume
Here are other guides for administrative support occupations:
1
Poof. You've been turned into an HR manager.
You've got a stack of 300+ office manager resumes between you and freedom.
How will you get through them all?
You'll start by dropping the poorly formatted ones. The ones with typos. Spelling errors.
Why?
Because office manager duties require attention to detail.
Can you see why using a good office manager resume format is important?
Pick a trusted layout like the reverse-chronological format.
It shows your most recent job first.
Use clear, legible fonts and big, eye-friendly headings.
Do it right, and you'll come across like Mary Poppins with Excel skills.
See the sample office manager resume at the top of this guide for an example.
Want to make sure your resume will hook every recruiter and get you that interview? Get our free checklist and learn what makes a job-winning resume: 46 Things You Need To Do Before You Send Your Resume.
Pro Tip: Save your great office manager resume as a PDF. Even the best free Word resume templates might not look great on all computers. However, double-check the job offer to make sure PDFs aren’t prohibited.
Want to look at other formats for your construction office manager resume? See our guide: "3 Resume Formats: How to Choose the Best One [Examples]"
2
How can you hook the HR manager in a short amount of time with your office manager resume?
You'll do it with a resume summary or a resume objective.
A resume summary is a snapshot of your top-notch accomplishments. Use it if you've got lots of them.
A resume objective shows your goals. Use it if you've barely dipped your toe in the office manager pool.
Here are two examples:
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Energetic office manager with 5+ years experience, seeking to leverage proven management and training skills to grow efficiency at Prescott Global. Oversaw eight office assistants in a high-volume tech business. Grew new contracts by 22% per year. Cut lead times 53%. Cut costs 22%. |
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Experienced office manager, skilled in overseeing office staff, scheduling, growing new contracts, and cutting costs. Seeking a job in a global tech firm. |
No contest, right? That first one might as well come with its own magic lasso and set of bullet-deflecting bracelets.
When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check. Start building a professional resume template here for free.
When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.
Worried that you can't write an experienced office manager resume summary like that? You can. I'll show you how in a minute.
But what if you've got no experience?
In that case, write an office manager resume objective.
Don't have experience? Think your professional office manager resume will look like the break room on a Christmas morning?
A resume objective lets you focus on the goal. But I'll let you in on a little secret:
No resume should lack experience completely.
Just look:
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Hard-working office manager, seeking to improve KPIs at Prescott Global. As wait staff supervisor at H. H. Restaurant, trained and oversaw 20+ staff members. Gave regular reviews, sourced inventory, and managed all bookkeeping operations. Saved 20% per year on supplies and cut errors in cash-drawer management by 26%. |
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Energetic employee, seeking a career in office management. Have worked as wait staff supervisor, bartender, and hair stylist. No office manager experience. |
Wow, right? Look at that first example from an office manager resume. Hermione Granger is all grown up.
But wait a minute. Foul! Whistle! Red flag on the play!
How in heck did an entry-level office manager get that kind of experience?
Answer: she dug.
She'd never been an office manager. But when she thought about it, she'd done plenty of office manager-type tasks.
Pro Tip: A resume summary or resume objective is the hook that lands the big office manager job. You've got six seconds, so put your best bait on it.
For more help, see the front office manager resume template up top. Plus, check out our guides: How To Write A Resume Summary: 21 Best Examples You Will See AND +20 Resume Objective Examples - Use Them on Your Resume (Tips)
3
You've got one sheet of paper.
How do you fit your office manager experience into that?
It isn't enough space. Yet it's too much.
What do you include, and what do you leave out?
Writing a good office manager resume can make you rip your hair out.
There's an easy way to show your resume experience.
First, read the job offer carefully.
Then, make a list of your best accomplishments that fit it.
Since this is the reverse-chronological format, show your most recent job first.
Add bullet points that show your chops.
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Office Manager Block Island Digital 2013 - 2017
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Office Manager Block Island Digital 2013 - 2017
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That first office manager resume job description its case like Erin Brockovich. It's full of metrics that prove you've got the skills.
But what if you don't have experience?
You could write an office manager resume with no experience.
You could write a resume objective that says you want the job. You could say you've got the skills.
But you know that won't get you hired.
It's far better to show your office manager experience from non-office-manager jobs.
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Fenton Mineral Office Assistant 2016-2017
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Horrible Heffalump Restaurant Wait staff Supervisor 2012 - 2016
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Office Manager Experience: None yet. Looking for on-the-job training.
Other Experience
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Light-years apart, right? As different as Temperance Brennan and a squintern.
But both office manager resume samples are from the same person.
In one case, she just used her noggin a bit more.
This trick works for office manager assistant resumes too.
Pro Tip: Office manager jobs are very different. Were you in charge of 50 people or one? The more descriptive you can be, the better your chances of finding a good fit.
See more examples here: Office Manager Job Description for a Resume
Do you know what wakes an HR manager up like nine cups of espresso? Resume action words for office managers. Use the ones in this guide: "+80 Examples of Resume Action Words for Every Profession"
4
You don't need a college degree to be an office manager.
But if you don't list education on your office manager resume, you're like Dorothy deciding not to use the Ruby Slippers.
There's no place like employed.
Start with:
Then add accomplishments that fit the job description.
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BA, Bowdoin College, Maine 2005-2009
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Bowdoin College, Maine 2005-2009
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That first one could be Princess Leia with an Office Depot rewards card.
The cycling club presidency shows leadership. Ditto the fund drive supervision.
The specific courses show a zest for managing.
But anyone can do this. It just takes a few minutes of thinking back on your achievements.
Pro Tip: Should you put your GPA on a professional office manager resume? If it's impressive, show it. Otherwise, cut it free.
Need more tips to give your veterinary office manager resume a good grooming? See this guide: "How to Put Your Education on a Resume [Tips & Examples]"
5
Let's travel deep within the hiring manager's mind.
Hmm. It seems she's thinking about cheesecake.
Let's peek at what she values most in a resume for an office manager.
It's skills.
Of course she wants experience. But really, the experience just proves the skills.
Your office manager resume has got to prove your skills.
But what skills should you list? And how do you show them?
Start by looking at the job description. Highlight all the skills and office manager responsibilities you see.
Then, list those skills, plus a few more.
Finally, prove you've got them in your resume bullet points.
Let's take a sample office manager resume for a job that values customer service, sales growth, and training new employees.
List those skills, plus operational development on your resume.
Then you wave your magic office manager resume wand:
See that? You go with that job like Pam Beesly goes with Jim Halpert. That hiring manager is looking frantically for your contact info.
What are basic office skills? Look no further.
Let's jump start your office manager resume skills section with a few skills keywords.
Use the office manager responsibilities list below. Then find more skills in job offers online.
Hard Skills | Soft Skills |
Performance Evaluations | Leadership Skills |
Training Employees | Communication |
Business Operations Management | Administrative Skills |
Scheduling | Time Management |
Conflict Resolution | Reliability |
Ms Office | Problem Solving |
Inventory Management | Attention to Detail |
Preparing Reports | Collaboration |
Managing Office Budgets | Dependability |
Supervising Administrative Staff | Customer Service |
If you use that office manager skills list as I described above, you'll look like Princess Leia with an "Office Ninja" coffee mug.
Pro Tip: Skills are really just office manager resume keywords. Applicant Tracking Systems will look for the right ones. Resumes without them will get tossed.
Want to put your skills section into high gear? Follow the office manager resume template from the top of this article. Also, see our guide: "+30 Best Examples of What Skills to Put on a Resume (Proven Tips)"
6
Nightmare scenario:
The hiring manager reads your legal office manager resume. It's exactly like the rest.
So, she chooses one at random.
It's not yours.
Don't let your office manager resume be like all the rest.
Make it stand out like Joan from Mad Men by adding some juicy "other" sections.
The "other" sections above would work for a dental office manager resume, real estate, construction, or any other management position. Why?
The AMA membership shows this job is more than just a paycheck to you. The cycling club proves you're fit, and shows leadership.
Finally, the volunteer work demonstrates a service mindset. That's key on a professional office manager resume.
Should You Show Technical Proficiency on an Office Manager Resume?
The main point is to cram your single-page resume with impressive accomplishments.
If you've got better "wins" than a fast typing speed, show them instead.
Otherwise, consider taking a couple online tests. Then add the results to your office manager resume.
You can find tests online for typing speed, MS Office skills, and almost any other software.
Pro Tip: You can add sections for volunteer work, conferences, publications, courses, hobbies, or anything else that shows you fit the job.
Want great office manager resume "other" sections? See this guide: "+20 Best Examples of Hobbies & Interests To Put on a Resume (5 Tips)"
7
"Your office manager resume cover letter will go straight in the trash."
Why is that a myth?
Because 40% of HR managers consider cover letters essential.
So, include a cover letter with every office manager resume you send.
But don't make it generic.
Generic is Olaf. You need to be Elsa.
Call the recruiter by name to make it personal.
Show your passion by mentioning something you like about the company.
Show how you can help by citing 1-2 big wins that match what they're looking for.
Last, add a call to action. "I'd love to talk more with you about your needs" works great.
Pro Tip: Every time you submit a cover letter and resume for a management position, follow up. A well-timed thank-you note is job search magic.
Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here. Here's what it may look like:
See more cover letter templates and start writing.
Want to write a great cover letter for your executive or assistant office manager resume? See this guide: "How To Write A Cover Letter [Complete Guide With Examples]"
8
Heart-in-the-throat:
The HR manager loves your professional office manager resume. She thinks you're basically Ripley from Alien, but with better interpersonal skills.
But you forgot to add your contact info.
Of course you won't do anything that flighty. But did you know most applicants do something almost as bad?
First, include your:
Like this:
Michelle Muller, [email protected] - 424-260-4793
But here's the part you may have missed:
Include your LinkedIn profile, Twitter handle, and other social media hangouts.
You need to let the hiring manager find out more about you if she's interested.
If you don't, she may move on to greener pastures.
Pro Tip: Got other impressive achievements that won't fit on a resume? Include them in your LinkedIn profile, then make sure the HR manager knows they're there.
Want more help writing the best executive office manager resume on record? See our guide: "How to Make a Resume: A Step-by-Step Guide (+30 Examples)"
9
By now, you know your office manager resume has to match the job description like it was sprayed on.
That means you have to know the job description.
Here's an office manager sample job description to show you what I mean.
Moriches Digital is looking for an office manager to coordinate all office activities, including oversight of four full time office assistants.
When writing a resume for a managerial position, there's no one-size fits all approach.
You have to understand the office manager resume responsibilities for this job.
So, what's the above description asking for?
Once you know it, take a hard look at your past to see where you've fulfilled those duties.
It sounds time consuming, but after you've done one or two, you could do half a dozen on your coffee break.
Pro Tip: The best way to tailor yourself to a job? With specific office manager resume bullet points in your education and experience sections. See the template up top for an example.
Need more ideas for resumes that match the job? See this guide: "6 Tips on How to Tailor Your Resume to a Job Description (Examples)."
Even when you've got your own office manager resume templates to work from, writing your own isn't easy. Here's what you should do:
Do you have questions on how to write a great resume for an office manager? Not sure how to describe your skills or achievements? Give us a shout in the comments! We'll answer as soon as possible!
Read our step-by-step guide, use the tips, and see the examples of a perfect resume for an administrative assistant.
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