How to Make a Resume: Step-by-Step Writing Guide for 2023
How to write a resume that will get you the job you're looking for? This step-by-step guide will show you the best resume examples, and you can write a resume in a few easy steps.
Thanks, but no thanks. You’ve got a better offer. How to tell the hiring team without stepping on toes? Use this guide for how to decline a job offer gracefully (with examples).
It’s tricky. They made a good offer, but it’s not for you. You’ve got better options. You’ll have to refuse.
But—there shouldn’t be any drama, right? You’d like to know how to decline a job offer without burning bridges. And we have the answers!
This guide will show you:
Want to save time and have your resume ready in 5 minutes? Try our resume builder. It’s fast and easy to use. Plus, you’ll get ready-made content to add with one click. See 20+ resume templates and create your resume here.
Sample resume made with our builder—See more resume samples here.
1
Congratulations. You've received a job offer letter, but it's not what you wanted.
You’ve got better options.
Now: how to turn down a job offer without making enemies?
Follow these simple tips:
Here’s what it looks like in practice:
Need an example of how to reject a job in an email? Here you go:
Again, the phone is your friend when rejecting a job offer. Why? It’s warmer.
But if you have to use an email:
Dear Ms. Caliphan,
Thank you so much for the offer to work as a Cloudwallop software engineer. I very much enjoyed meeting both you and the development team last week.
Sadly, I’ll have to decline, since the position isn’t a fit with my current career goals.
I wish you the best in your search for the perfect candidate. I’m cheered by the possibility of working at your company in the future. Would you be open to connecting on LinkedIn so we can keep in touch?
Best regards,
Paula Moniz
That’s the perfect job offer rejection letter. You’ll disappoint the hiring team, but they’ll respect you.
Need to know how to decline a job offer after accepting another job? What if you’ve already accepted this job? Or you want more money? Those are next.
Pro Tip: Don’t wait! You should decline job offers you don’t want right away. Just make sure the ink is dry on your other offer first so you don’t have to go crawling back.
Are you writing a job decline letter because you’re wondering, “What job should I have?” See our guide: What Career Is Right for Me? What Job Should I Have? How to Choose
2
It’s the best of both worlds.
You got two offers. The choice was tough, but you made it.
Now it’s time to have “the talk.”
Here’s how:
Pretty simple, right?
Use this example as your guide:
Dear Ms. Finelli,
I wanted to thank you for the offer to work as a graphic designer at Shibula Designs. You have a great team and some exciting projects.
Unfortunately, I’ve decided to decline the offer, since I’ve accepted a position with a different firm.
I hope you find the perfect candidate fast. I’d like to keep the door open to working at Shibula in the future. Would it be okay to connect with you on LinkedIn?
Best regards,
Tommy Meyer
Clean and simple.
That how to decline a job offer but leave the door open example does it right.
Pro Tip: Declining a job offer is a lot easier if you treated the interview as an information-gathering session. Make sure to ask questions in every interview.
Did you decline the job offer? Why are you interested in this position? See our guide: Why Do You Want to Work Here? (10+ Sample Answers That Get Jobs)
3
Want more money?
Surprisingly, pitting two job offers against each other is a bad idea.
Why?
Because you’re not shopping for a car. Both companies will resent it—even the one you accept.
You don’t want to work for a begrudging boss.
But—
It’s different if they up the offer on their own.
Here’s what to do:
This example shows how to decline a job offer but leave the door open to more:
Dear Mr. Berengar,
Many thanks for the job offer for your project manager position. It was nice to meet all of you at Foster Brothers last week.
With reluctance, I’m declining. I’ve received an offer from another company with a generous compensation package.
I hope you find the right project manager for the job soon. I remain open to working for Foster Brothers in the future. Could we stay in touch on LinkedIn?
Sincerely,
Kathy Jahr
Perfect.
That how to decline a job offer sample might just get a higher salary.
Just make sure you’re really okay turning down the job before you try this.
Pro Tip: Be careful! Even if they come back with a better offer on their own, that means they were low-balling you. Do you really want to work for a company that does that?
Need to know how to get a better offer? See our guide: How to Negotiate a Salary Like a Boss - Zety Resume Builder
When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check. Start building a professional resume template here for free.
When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.
4
Whoops!
You goofed and said yes, but should’ve said no.
Now you feel like Elaine from Seinfeld.
Buck up. It’s not fun, but declining a job offer after sending a job acceptance letter it isn’t the end of the world.
As always, the best way to turn down a job offer after you’ve accepted it is by phone. That lets you explain yourself more clearly.
See the example of turning down a job offer after accepting below.
Dear Mr. Wojtyla,
I was thrilled to accept the job offer for the accountant position. It’s been a long-term dream of mine to work for Cisco, and it was great meeting you and the team last week.
Unfortunately, on further consideration I have to retract my acceptance. This was a very difficult decision for me, but the position doesn’t fit my career goals.
Many thanks for your help and time. I wish you the best of luck in filling the role. I’d also like to leave the door open to work with Cisco in the future, should my situation change.
Sincerely,
Bill Tegner
Let’s be honest.
The bridge is probably burned. But that example of how to turn down a job after you’ve accepted it is as professional as you can get.
Pro Tip: If you didn’t sign a contract, there’s no harm in backing out of a job you accepted. Even if you signed, you may be able to get off the hook. Ask a lawyer.
Did you decline a job offer without a new job in the hopper? Time to get looking. See our guide: 30 Best Job Search Sites & How to Use Them to Find Employment Fast
5
Still need help?
When rejecting a job offer seems daunting, examples can steer you right.
Remember, when turning down a job:
Here are some examples of each part of how to decline a job offer:
Pro Tip: Be honest when you turn down a job offer—without being negative about the job or company. Remember: you didn’t know everything about the role until the interview.
Need to say thank you after an interview? Use our guide: Thank You Email After an Interview: 6 Samples for All Jobs & 20+ Tips
Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here. Here's what it may look like:
See more cover letter templates and start writing.
Summary: How to decline a job offer:
Still have questions about how to decline a job offer? Do you have tips for how to turn down a job offer you think our readers ought to know? Leave a comment. We’d love to talk about it!
How to write a resume that will get you the job you're looking for? This step-by-step guide will show you the best resume examples, and you can write a resume in a few easy steps.
How to write a farewell letter to coworkers. Writing a farewell email? A goodbye email to coworkers gets a lot easier when you know exactly why you need it.
Peace out, I quit. It’s time to move on. Whether you hate your boss or not, you need to know how to quit a job gracefully. Stop the burning bridge with this fast guide to quitting.