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Meet the CEO of the most successful business of the decade. Her name's Sharon, and she's amazing to work for. She's also dialing your number. Why?
Of the 400+ executive assistant resumes she read, she liked yours best. Your resume convinced her you can see around corners. Read minds. To her, you're Batman's Alfred, but with better shoes. You need to write that resume. A job-winning executive assistant resume that will make CEOs believe in you.
This guide will show you:
An executive assistant resume example better than 9 out of 10 other resumes.
How to write an executive assistant resume that will land you more interviews.
Tips and examples of how to put skills and achievements on an executive assistant resume.
How to describe your experience on a resume for an executive assistant to get any job you want.
Here's a sample resume for executive assistant made using our resume builder.
Want to save time and have your resume ready in 5 minutes? Try our resume builder. It’s fast and easy to use. Plus, you’ll get ready-made content to add with one click. See 20+ resume templates and create your resume here.
She spends just seven seconds looking at each resume, as our HR statistics report shows.
You've only got that long to hook her.
Do it with a professional resume summary or a resume objective.
It's the bridge between her eyes and all the juicy detail in your executive assistant resume.
Use a resume summary if you've got drawers full of experience.
Write a resume objective if you're just getting started.
A resume summary summarizes your achievements and skills.
A resume objective shows why you want the job and why you're perfect for it.
See the senior executive assistant resume examples below for inspiration.
Two Executive Assistant Resume Summary Statements
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Energetic executive assistant with 5+ years experience, seeking position with Bekaras Industries. Saved Kallas, Inc. an average 15 hours per week for four executives. Reduced travel cost waste by 28%. Saved $2 million/yr by eliminating customer misunderstandings by creating a new call system.
wrong
Executive assistant with 5 years experience. Highly skilled in communication, time management, and organization. Excellent problem solving skills.
See the difference? That first executive assistant resume sample could get you in as Iron Man's next JARVIS. The second? Maybe Brant from The Big Lebowski.
But what if you don't have experience?
That's when you need an objective statement for your executive administrative assistant resume.
When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check. Start building a professional resume template here for free.
When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.
Two Entry Level Executive Assistant Resume Objective Examples
No experience? Think your c-level executive assistant resume will look like an empty Valentino briefcase?
Start it with a resume objective statement. They work for entry level executive assistants, or anyone who's seeking a new niche.
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Enthusiastic executive assistant. Excellent EQ level. Skilled time manager. Served as freelance assistant to three executives in mid-level firms. Received glowing references from each for resourcefulness.
wrong
Entry-level executive assistant. No experience as yet but I think fast.
Wow.
That first executive assistant resume example makes you look like the Genie from Aladdin. The second? More like Barney Fife.
You need to show the right executive assistant resume duties, even with no job history.
Pro Tip: Learn as much as you can about the CEO and company before you write your resume. You can't prove you're a fit if you don't know what you're fitting.
How to Describe Your Executive Assistant Experience
Let's say you're applying for Chewbacca's job, from Star Wars.
In that case, your executive assistant resume will need to prove experience piloting starships, fixing wonky hyperdrives, and scaring small, cute droids.
But if you're gunning for Tinker Bell's career, you'll have to show past accomplishments like sprinkling pixie dust and helping your boss think happy thoughts.
See the magic?
It all comes down to connecting with the chief. Suss out what she (or he) needs most, then show you've got it.
And after all, isn't that what being an executive assistant is all about?
Here's how:
List your most recent job first.
Add 4-6 bullet points that tie your perfect executive assistant resume to the job offer.
Examples for Executive Assistant Resume Experience
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Executive Assistant
Kallas, Inc.
2012 - 2017
Fulfilled all executive assistant duties for four top executives in an international firm. Managed complex calendars, facilitated communication and logistics.
Tasked with saving time for all top-level executives. Saved each an average of 15 hours per week, which translates to $30,000 a week at current salaries.
Improved communication between executives/customers. Set up a call recording system that saved $2 million a year from misunderstandings.
Supported executives with project support, data tracking, and administrative tasks. Frequently commended for quick-thinking and resourcefulness.
Check out the executive resume template up top to see these skills in action.
Pro Tip: Tech skills are increasingly important for executive assistants. Any skill that saves time for the big man and keeps him on task will help get you in the door.
Poof. Gru from Despicable Me just turned you into an executive assistant resume.
Now you're in a pile of 300+ others, all alike.
How do you get out?
You impress the CEO that you're unique and valuable.
Done right, "other" sections do this masterfully.
Steer clear of generics. You know, "I like Asian food and taking naps."
Instead, add interests, hobbies, volunteer work, courses. In other words, anything that links your top executive assistant resume to the job description.
Corporate Governance Business Law, San Jose University
IT Systems Development, San Jose University
Oral Presentation, San Jose University
Languages
Fluent in Spanish
Proficient in German
Membership
Member, Executive Assistant Organization.
Publications
"Why Impossible Means Lazy," Steve Blank Blog
"How CEOs Can Rent EQ," WiseBread
Wow. You're basically Turtle from Entourage, aren't you?
Your courses show you're constantly making yourself better.
Your languages show versatility.
The membership and publications show this isn't just a hobby.
They all look great on an executive assistant resume.
Pro Tip: References are extremely important for executive assistants. Still, most experts say you shouldn't put them on your resume. Reference sharing can come later.
Lots of experts say nobody reads administrative support cover letters.
The truth?
For the best executive assistant resumes, cover letters are essential.
The best executive assistant cover letters are grounded in research.
Before you write, know the CEO. Know her name. Understand her needs.
Mention something you like about her company.
Then share 1-2 accomplishments that prove you fit the job like a custom-tailored Kiton suit.
Close it with a call to action. "I'd welcome the opportunity to talk more with you about your needs," works great.
Pro Tip: A few days after you send in your professional executive assistant resume and cover letter, follow up. A thank-you email will remind the CEO to take another peek.
Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here. Here's what it may look like:
You want the CEO to say, "I have to hire this person. There's no other choice."
That comes down to how well you link your executive assistant resume to the position.
Executive assistants are troubleshooters, concierges, translators, impromptu psychologists, and diplomats.
But executive admin assistant jobs will actually shrink by 1% over the next few years.
As you read this executive assistant job description, note the skills and duties. How would you prove you are the only one for the job?
Executive Assistant Job Description
Job Overview
The ideal candidate will provide high-level assistance for top executives. She should have excellent time management skills and be comfortable answering emails on behalf of executives.
Executive Assistant Responsibilities
Executive calendar management
Help executives prepare for meetings
Draft PowerPoint presentations and documents for executives
Respond to emails on behalf of executives
Pro Tip: Save time by making a few good executive assistant resume templates. Then custom-fit to each job description. You'll be glad you did the groundwork later.
Even when you've got an executive assistant resume template to work from, making your own version can be hard. To write an executive assistant resume that gets jobs, follow these steps:
Start by learning everything you can about the CEO and company. You'll need superior knowledge to write a superior executive assistant resume.
Prove you fit the job by showing how you've used the skills in your experience section.
Add other sections to your executive assistant resume. Hobbies, interests, and coursework can make you stand out like Dr. Watson in a sea of interns.
Include an executive assistant cover letter in your job application.
Got questions about how to write an executive assistant resume? Give us a shout in the comments section!
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Tom Gerencer is a career expert and Certified Professional Resume Writer who has published over 200 in-depth articles on Zety. Since 2016, he has been sharing advice on all things recruitment from writing winning resumes and cover letters to getting a promotion.
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